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Books of the Hong Kong Company

17 November, 2015

Once you incorporate your company in Hong Kong, you will be required to maintain certain information under the Companies Ordinance.

The company may keep the information:

  • at the principal place of business
  • at the company’s registered office
  • at other place (must be approved by the company directors and proper notices must be filed with the Companies Registry.

In some cases the information is available to public, in other cases only to members and creditors of the company.

The directors and secretaries of the company are obligated to ensure that the statutory and non-statutory books are up-to-date and properly maintained.

The company’s officers are personally liable for any failure to maintain the company’s books. They may be liable on conviction to default penalties under the Companies Ordinance.


Company Records

Every Hong Kong company must maintain the following documents:

  • Accounting records (read more about accounting records requirements of a Hong Kong company)
  • Written records of sole member (if applicable)
  • Written record of sole director (if applicable)
  • Register of directors and secretaries
  • Register of members
  • Minute books
  • Register of charges and copies of all charging instruments
  • Register of debenture holders (if debentures have been issued)


Non-Statutory Books

Some companies may also maintain the following books in addition to the statutory books:

  • Register of transfers
  • Register if import documents

About the Author


Startupr puts you first. This is why our main focus is Startups with global ambitions. We give you the freedom to build your business while we take care of the tedious, administrative tasks, leaving you to concentrate on your dream for your company. As part of our brilliant service, our back end software will automatically send you reminders of important annual filings, and upload your important document to your online account. startupr.hk


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