Books of the Hong Kong Company
17 November, 2015
Once you incorporate your company in Hong Kong, you will be required to maintain certain information under the Companies Ordinance.
The company may keep the information:
- at the principal place of business
- at the company’s registered office
- at other place (must be approved by the company directors and proper notices must be filed with the Companies Registry.
In some cases the information is available to public, in other cases only to members and creditors of the company.
The directors and secretaries of the company are obligated to ensure that the statutory and non-statutory books are up-to-date and properly maintained.
The company’s officers are personally liable for any failure to maintain the company’s books. They may be liable on conviction to default penalties under the Companies Ordinance.
Every Hong Kong company must maintain the following documents:
- Accounting records (read more about accounting records requirements of a Hong Kong company)
- Written records of sole member (if applicable)
- Written record of sole director (if applicable)
- Register of directors and secretaries
- Register of members
- Minute books
- Register of charges and copies of all charging instruments
- Register of debenture holders (if debentures have been issued)
Some companies may also maintain the following books in addition to the statutory books:
- Register of transfers
- Register if import documents
« Go Back to Blogs